Kyle Smith

Over the course of the last few months I’ve been trying to get better organized. I’ve been using a simple steno pad from Staples with a page for each week or so to keep track of my action items, with all of my “next action” items for the day/week at the top of the page and any calls or emails I need to make growing upwards from the bottom. For the most part the system works works. Hard things go on my calendars, soft things on my list.

The one area I haven’t really tamed is project ideas and future items (basically my tickler file to use David Allen’s terminology). The only solution I’ve come up with that might work would be a binder that I could add pages to on an as-needed basis. The downside of such a solution is that it’s yet another thing I’ll forget to bring with me (along with my iPod, digital camera, and digital recorder), so I would really like to have something on my laptop to keep track of this. An electronic solution would also make it easier to search and add rich content to.
My requirements are as follows:

• Must be secure (accessible only by me, data would ideally be encrypted)
• Must not be publicly-accessible (may contain IBM confidential information)
• Must be lightweight (doesn’t require Notes or a continually-running service on my laptop)
• Easily searchable (I <3 live search) or have a flexible tagging system
• Would ideally allow attachments or embedded objects (images primarily)
• Must support rich text formatting
• Dependency tracking would be cool
• Related to dependency tracking — a reminder or “can’t start until X” feature would also be nice

Anybody know of a piece of software that meets some or all of those requirements?